School Council

Executive Members 2019-2020

Duties of Executive Council

Chairperson:

1. Convene and preside at all meetings of the Council;
2. Speak on behalf of the Council to the School Board, the community, the press, etc.;
3. Ensure that all the by-laws are being followed and that all the decisions of the Council are carried out;
4. Prepare an agenda for every meeting;
5. Be responsible for submitting an annual report to the School Board by July 15th following the end of the school year;
6. Receive all outside correspondence;
7. Ensure committees are taking action towards addressing their purpose;
8. Delegate responsibilities and ensure that they are carried out;
9. Ensure that the by-laws, vision, mission, goals and objectives are reviewed as necessary.

Vice-Chairperson;

1. Assist the Chairperson in carrying out his or her duties when requested;
2. Assume the responsibilities of the Chairperson in his or her absence;
3. Assume other duties and responsibilities as determined by the Council.

Secretary:

1. Take the minutes of all meetings of the Council;
2. Distribute the minutes prior to the next meeting;
3. Maintain a history of the minutes and make it available for inspection by parents or staff;
4. File the correspondence of the Council;
5. Assume other duties and responsibilities as determined by the Council.

Treasurer:

1. Ensure that accurate accounts, receipts and disbursements of Council finances are maintained and are available for inspection by parents or staff;
2. Keep a bank account in the name of the Council at such bank as may be determined;
3. In conjunction with Executive, prepare an Annual General Budget for approval by School Council before November 30 of each year;
4. Produce financial reports for regular meetings;
5. Prepare and submit an annual financial report to the School Council and to the School Board;
6. Assume other duties and responsibilities as determined by the Council.

Past-Executive:

1. Have no specific duties but is invaluable as a resource person to provide continuity to the operations of the operations of the Council.  The past-executive person may perform such duties as determined by the Council.